A vague RFP gets vague proposals. If you want to compare bids fairly, you need to give vendors the information they need to bid accurately: your busiest days, your product restrictions, which entrance employees actually use, and what 'clean' looks like to your stakeholders.
Describe a typical week, not just the square footage
A Tuesday with two board meetings, a parent group walk-through, and a late delivery is different from a quiet Thursday. If you describe the reality, vendors can staff for it. If you do not, you will pick the lowest bid and pay for change orders when the reality shows up.
Be specific about what is included
- Who buys toilet paper and towels? Who stocks the dispensers? How are emergencies handled?
- What floor equipment do you expect? Who maintains it?
- Do you need snow and ice response at entrances? Say so.
Work with Global Cleaning USA LLC
Turn this from reading into a plan
New Jersey & Eastern Pennsylvania · Owner-led · No-obligation quote
A good RFP saves you from bad bids. Send us your draft and we will tell you if anything is missing before the proposals come back. No cost, no pressure.
- 15+ years in the field · month-to-month agreements when the fit is right
- Complimentary supply delivery for active service customers, aligned to your building route
Prefer a walkthrough first? We use the same process we describe in these articles—on paper and on your floors, not a generic one-pager. See all service lines.